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Saturday, December 24, 2011

What about views in case of List and Library in SharePoint 2010 ?

Views in case of list and library gives the format for displaying  the information in List and Library. For example,what columns are displayed and in what order. It also defines how to sort or group the contents of the list or library and what the contents should be filtered on.default Standard view.

There are different types of built-in views provided by SharePoint Foundation 2010 that you can use to display your data to provide the most value to the users of your site.
1- Standard view
2- Datasheet view
3- Calendar view
4-Gantt view
5-Access view

1-Standard View:
A Standard view of a SharePoint Foundation 2010 list or library displays the contents of the container as a list on a web page. The Standard view is available for lists and libraries,but not for surveys and discussions.

2- Datasheet view:
If you have installed the Microsoft Office 2010 Tools on your computer and your browser
supports ActiveX controls, you can use the Datasheet view of a list. Datasheet view presents all the list items in a grid, which facilitates easy editing across the entire table. Drop-down lists, check boxes, and column edits are all maintained. You can use the keyboard or your mouse to move from cell to cell to make changes to any row in the list. When you move off a row, the changes are saved automatically. In a library, you can only edit and delete items using the Datasheet view,while in a list, you can also add items using the Datasheet can use Datasheet view with almost any list or library type except for the Picture Library, External List, and Survey types.

3- Calendar view:
You can use Calendar view in most lists and libraries, but the list will need to have at least one date field for the Calendar view to work properly. A Calendar view cannot be created for the following list types: External List, Discussion Board, and Survey. When you create a Calendar list, the Calendar view is the default. The Calendar view can be very useful for actions such as plotting tasks on or entering announcements into a calendar.

4-Gantt view:
A Gantt chart is a horizontal bar chart that is used to provide a graphical illustration of a project timeline. The Gantt chart has a horizontal axis that represents the time span of the project, broken down into increments such as days, weeks, or months. The vertical axis represents the project tasks. The Gantt chart shows the start and finish dates of different tasks and can also show the dependencies between the tasks. Picture Library, External List, Discussion Board, and Survey doesnot provide Gantt view.

5-Access view:
Using Access, it is easy to create advanced views and reports based on the columns and data in the list or library. When editing the list data in Access view, the values will be updated in the SharePoint list automatically. The Access view is available for all list types except the External List and Survey.

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